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January's FAQs |
| See also: December 2002 FAQs November 2002 FAQs October 2002 FAQs September 2002 FAQs August 2002 FAQs July 2002 FAQs June 2002 FAQs May 2002 FAQs April 2002 FAQs March 2002 FAQs February 2002 FAQs January 2002 FAQs December 2001 FAQs |
Below you'll find the most commonly-asked questions
about Clients & Profits for January 2003. These questions are compiled
from telephone calls and e-mails sent to the Clients & Profits Helpdesk.
Q. In Clients & Profits, can we delete a journal entry? A. Only unposted journal entries can be deleted. Once a journal entry is posted, it can't be deleted--however, adjusting entries can be made to reverse it or it can be unposted. To delete an unposted journal entry, from the General Ledger window (Accounting > General Ledger), find the transaction you wish to delete. Choose Edit > Delete. To delete all unposted journal entries, including any upcoming recurring entries, choose Edit > Delete All Unposted JEs.  Q. What is the difference between a subclass to a g/l account and a rollup account? A. Subclasses are used to sort and subtotal accounts on financial statements. They group accounts that have the same kind of function, such as: current assets, fixed assets, current liabilities and long-term liabilities. Subclasses are optional and user-defined, so you can create as many as needed. Also, an account's subclass can be edited anytime. Roll-up only accounts are used for display purposes on financial statements, and are only used for printing. Roll-up only accounts cannot have entries added to them, and these accounts do not carry a balance. Q. We open our jobs using Job Types/Spec Sheet, but we can't figure out from where the estimate header is defaulting. Can you tell us how to edit the estimate header for our spec sheets? A. Choose Setup > Job Types/Spec Sheets, then click on the Est. Options button on the left side of the window. The top line reads "Heading". Enter the desired estimate header, and click Save. You will need to edit this for each spec sheet. Q. What type of check in Clients & Profits should we use to pay our sales tax? A. You would write an overhead expense check. Overhead expense checks are written for expenses for which there are no vendors, such as on-time suppliers, like delivery services. An overhead check can be written to anyone, and a single check can be distributed to any number of overhead expense accounts. Because overhead expenses don't affect jobs, overhead expense checks don't include jobs and tasks. To write an overhead expense check, first choose Accounting > Checkbook. Then choose Edit > Write Check > Overhead Expense. Enter the checking account's G/L number. Then enter the check number. If the check is hand-written and shouldn't be printed, click the "Hand-written check" box. Enter the date and accounting period. Then enter the vendor number or payee name. Enter the check amount, the check memo, and the vendor's payment address and tax ID. If the check only needs to be distributed to one debit G/L, complete the DGL line and then click Save. However, if the amount is to be split among many G/L accounts, select the "distribute to many dGLs" option. When this option is selected and the check is saved, the Overhead Expense Distribution window opens, prompting you to enter the check's line items, then click Save. Don't forget to proof and post checks to ensure that they're reflected in you G/L. Q. Why do tasks on the task table reference a g/l account? A. For each task on the Task Table (Setup > Task Table), you will need to enter a cGL and dGL account number. The cGL is the task's default income or billing account. It is copied to A/R invoices automatically, but can be changed. The dGL is the task's default job cost or expense account. It is copied to A/P invoices and checks automatically but can also be changed. Q. How do we select our estimate so it will show on the job ticket? A. You have to select the estimate as the Final estimate in order for it to show on the job ticket. To select the final estimate, click the Estimate icon on the top left of the job ticket (View > Job Tickets). In the Estimate window, at the bottom left, there is a pull-down menu labeled "Final estimate". Click on the pull-down menu, and select the estimate that is your final estimate. Click Save. Now the final estimate will show in the Job Ticket window. |
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