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No more double-entry!

    There's no double-entry of work in Clients & Profits, so there are no complicated modules to integrate, maintain, or close. When job costs are entered into A/P and posted, those costs go everywhere they need to go. Automatically, they appear on the electronic job ticket capable of tracking every bit of accounting detail involved in developing jobs from start to finish.

     At the same time, journal entries are made to the General Ledger. Outside costs are analyzed through the Purchases Journal. Those costs can be billed to your clients immediately. At any time, you can issue a check for their payment. All this activity generated from one quick and easy data entry transaction. (For overhead costs that are recurring, like loan payments, set them up once for the year, and they'll create themselves.)

G/L detail instantly available for analysis

     All transactions that post to the General Ledger show full debit-and-credit detail, and include the client, vendor, or job involved. Audit trails can be printed for any period, range of periods, and/or date range. This high level of detail and flexibility within the G/L makes analysis easier.

     Don't worry about transactions posting in the wrong period; periods are easily locked preventing erroneous postings. And it's a user-defined fiscal year, too!

Flexible, powerful reporting

     Your chart of accounts and account numbers are completely customizable. Organize your accounts into customizable classes and subclasses to give financials the exact look you desire.

     Profit centers are an important tool to track and analyze each division's or multiple offices' finances, as each one can have its own chart of accounts.

Financial statements can be printed for one or all profit centers. Analyze profit and loss using both AGI and standard income statements. Use account budgets to help stay within your business plan.

     It's easy to print client and vendor agings for any period in the current fiscal year at any time. No more holding off working into the next period or backing out invoices and payments in order to get a clean aging.

G/L tools help you work smarter

     When it's time to do some detective work due to inevitable data entry problems or system crashes, wouldn't it be great if your General Ledger would help out? Kind of like having someone "on the inside."

     With Clients & Profits, you have "someone on the inside"-- G/L Tools! Tools like the Auditor that save you from having to print and analyze hundreds of pages of reports to find accounting problems. The Out of Balance Checker quickly finds any unbalanced journal entries. Your General Ledger was never this nice, or smart, before.

Knowing the score means playing the game better

     Crunching numbers alone isn't enough. You need reports that combine and interpret your financial information. Comparative balance sheets and income statements are just two of many reports that provide insight into where your shop is going compared to where it has been. With this kind of critical information, you have the equipment necessary to score and win in the agency business game!

Mindy Williams is a senior member of the Clients & Profits Helpdesk. She teaches the new-user training classes and edits the quarterly newsletters.