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A/R Reports summarize invoices,
showing what you've billed to clients, jobs, and G/L accounts.
A/R reports can be used for reporting sales, tracking
billings by client, and auditing your accounting. There are several
different reports that show your billings from various perspectives;
all reports, however, are based on posted invoices.
Invoices can be summarized for any period of time (choosing either invoice
date or date posted), for one period or all periods, and for one client
or all clients. These options let you find the billings for a specific
purpose, such as the quarter’s billings for client ABC.
A/R reports show only posted invoices; unposted invoices
appear only on proof lists.
Accounts receivable reports are different from client account agings,
since they show both paid and unpaid invoices (aging reports show only
unpaid invoices).
Tips for printing A/R reports
Invoices are selected primarily by invoice date or date posted. This
option lets you show only invoices added in July, for example, instead
of the entire year. By entering a range of dates, you can select all
invoices added today, last week, or all month -- whatever time period
you need. There’s no limit to which range of dates you can use.
Reports can be printed one at a time by clicking on a report name. The
print window remains open after print the report. This allows you to
run another report with the same criteria, or edit the selections and
rerun the same report. Reports can be printed then reprinted with different
selections, as often as needed.
You can print A/R reports to the window (for a quick on-screen preview),
the printer (for a hard copy), to export (to create a file that can
be opened and edited in a spreadsheet program), or to clipboard (so
it can be copy pasted into a spreadsheet program like Excel).
To show the invoice description, click on the Show Description option.
This option makes your billing reports longer, but more descriptive.
To print A/R reports
1 Click the print
Reports button (or choose File > Print A/R Reports).
2 Select invoice date or date posted from the From pop-up menu,
then enter a range of dates.
3 Select an accounting period, or choose All Periods to see invoices
by date only.
4 Enter a client number, or leave the selection as ALL.
To see invoices for one accounting period only, regardless of date,
choose a period from the pop-up menu then enter a very large range of
dates (e.g., 1/1/03 - 12/31/03).
5 Select the report you wish to print.
6 Click Print.
To print another report repeat steps 2-6.
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Billing and A/R Reports
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Report
Name:
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How
it works:
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A/R List - Invoices by Date
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The A/R List - Invoices by
Date provides a concise checklist of all
invoices added for a time period, but does not
show the line item detail.
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A/R
List - Invoice by Client
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The A/R List - Invoices by
Client shows all invoices added for a time
period and sub-totals by client number.
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A/R
Journal
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The A/R Journal shows invoices
along with line item and G/L details. Use the
A/R Journal to get a detailed listing of
billings for a time period.
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A/R
Summary - Billing by cGL
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The Billing Analysis/Billing
Recap by cGL lists invoices by credit account.
It is a helpful auditing report since it
corresponds to the G/L audit trail for income
accounts.
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Billing
Analysis by AE/Billing
Recap by AE
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The Billing Analysis/Billing
Recap by AE lists invoices by AE.
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Sales
Tax
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The Sales Tax report is useful
when preparing sales tax returns.
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Client
Billing Summary (Cover Sheet)
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The Client Billing Summary is
a cover sheet for a batch of printed invoices.
It can be attached to a large batch of client
invoices (which are printed together) to make
the billing amounts clearer to the client’s
accounting department.
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