Clients & Profits Online User Guide
Job accounting reports help keep you well informed about the most important parts of your business: jobs, costs, billings, and profits
All the job’s monetary details can be printed here, including outside costs, time, and what needs to be billed.
Account coordinators can print their own job progress, cost, and billing reports, helping them plan the month’s billings as the costs occur -- not weeks later.
The numbers you see on job reports are always timely, since jobs are updated instantly as costs are posted. So you’ll always know that what you’re looking at isn’t outdated and inaccurate, helping you make better, more informed decisions.
Reports can be printed for one job at a time, or for many jobs selected by job number and project. (Printing reports by project is useful when you want to see all costs, billings, and estimates for a certain project, such as a brochure or a store grand opening.)
Job reports can be printed to the printer, screen, or exported to a spreadsheet-compatible text file by using the Print to pop-up menu.
To print job accounting reports
1 From the Job Ticket window, click the print button or choose File > Print Reports.2 Select the Job Accounting option.
3 Enter the job number.
In addition, jobs that belong to the same project can be printed together by selecting project from the pop-up menu. The project field is customizable, so it may not be called project; instead, it may be named brand, product, or some other code. All jobs can have the same user-defined project field. The project field is customized in the Names window from the Setup menu.
4 Click on a job accounting report name to select it for printing.
Several accounting reports can be printed at the same time, using the same selections.
5 Enter a range of status codes.
6 Enter a range of dates.
The accounting reports can be printed by a job’s start date, due date, date added, or date closed using the pop-up menu.
7 Click Print.
Each report will use the same selections, showing the same jobs. The reports you select will print one after another, prompting you to change the Page Setup between each report.
Job Accounting Reports
Report Name
Description
The Job Summary shows the job’s estimates, change orders, estimated hours, actual hours, net POs, total costs, billings to date, and currently unbilled balances for each task. Job tasks are subtotaled by group, then sorted by each task’s sort number. The show budgets option replaces the change order amounts on each job with the budget amount.
The Detailed Job Summary shows all the information of a Job Summary, but calculates vendor buyouts, time cost, outside gross costs, and estimate remaining.
The Job Costs report shows vendor purchases (from A/P), time sheets, checks, in-house expenses, and job cost transfers. Costs are subtotaled by kind (i.e., payables, time, etc.) or by task by choosing the Kind or Task option. Unposted job costs won’t appear. The show cost amounts option shows or hides the net cost amount on job costs. If this option is selected, you’ll only see gross amounts -- the net cost and cost rates will be hidden.
Unbilled Job Costs
The Unbilled Job Costs report shows only costs that need to be billed; it’s a better pre-billing analysis report than the standard Job Cost report.
The Job Billings report lists posted client invoices, including advance billing amounts and unpaid balances. It also includes unposted invoices, which are marked with an asterisk for identification.
The Job Commitments report shows purchase, insertion, and broadcast orders. The report shows the balance remaining on an order based on A/P invoices. The Open PO amount is the balance remaining on a PO based on posted vendor invoices, using the gross amounts.
The Job Change Orders report summarizes change orders added for client revisions, additional information, agency corrections, F-Y-I’s, and other changes.
The Job Progress report is identical to the Job Summary, but shows only gross amounts. Each task’s estimate, estimate hours, actual hours, open purchase orders, billings, change orders, and unbilled amounts with commissions and markups are shown.
