Clients & Profits Online User Guide
When a job involves large amounts of printing, its printing specifications can be described in a detailed, on-line form
The Printing Specifications form explains to the vendor the specific printing requirements for a particular job. It is a worksheet that production people can use to define a print job’s physical characteristics, such as flat size, binding, and cover stock. It replaces any manual print ordering form you may be using now.
With Clients & Profits, printing specifications is an integral function of the electronic job jacket. Like the work order and creative brief, it is just another part of the job ticket. Because it’s part of the job ticket, anyone with access to jobs can see it. And because it’s on-line, changes that anyone makes to the printing specifications form updates the database instantly. Users will always be looking at the most up-to-date printing specifications for the job.
Since printing specifications can be viewed on-line, anyone can see them from their own computer.
Printing specifications are optional, and only apply to jobs that involve printing. The printing specifications form itself is comprehensive, but it isn’t customizable. The names of the field labels can’t be changed. In addition, not all of the form’s sections need to be used. The sections that have no text will appear blank on the printed Printing Specifications form.
Only one printing specifications form can be edited and printed per job. If a job contains several large printing components (e.g., member directory, services handbook, marketing kit, etc.), it’s better to set up each component as a separate job ticket. These related jobs can be associated together by setting up a project for the client.
To edit the job’s printing specifications
1 From the Job Tickets window, find the job you wish to edit.
2 Click on the Printing Specifications link, or choose Edit > Edit Job > Printing Specifications.
On-line printing specifications. Dozens of specific characteristics about a print job can be entered on-line. Anyone with access to jobs can see, change, and print an up-to-date Printing Specifications form.
3 Make your changes.
4 Click Save.
To print a job’s printing specificationsThere are two ways to print the job’s printing specifications form:
1 Open the Printing Specifications window, then choose File > Print Window
or,
1 From the Job Tickets window, choose File > Print Reports > Job Production.
2 Enter the job number then choose the Printing Specifications report option.
